Asset Management

Today, information technology assets make up a significant portion of the average organization's total assets. The widespread use of distributed computing in the workplace and the mobility of today's systems makes the tracking of asset movement and maintenance of accurate records regarding system changes a daunting task.

The typical client that requests our help with asset management does not have an accurate and efficient system in place for tracking their information technology assets or has, due to lack of upkeep, allowed their information to become inaccurate. We approach the asset management project as just that, a project.

We assign an experienced manager to the project to evaluate the client's needs and design a methodology for accomplishing the task of documenting the client's information technology assets in the most cost effective and efficient manner. We evaluate the client's environment and reporting needs and make recommendations as to the most prudent approach to ongoing asset tracking and reporting. Many times, the client decides to implement a new asset tracking and reporting system in conjunction with an inventory of their current assets. An asset tracking system will work with the client's accounting systems, support systems, and financial systems to provide the client with up-to-date information on its information technology assets. In addition, the proper asset tracking system should supply physical asset locating, warranty status, departmental and other internal record keeping data, depreciation and/or lease information, component level information, software revisions and the status of installed virus detection and correction.

After resolving the issue of ongoing asset tracking and reporting, and documenting a methodology for ongoing upkeep of the data, we assist the client with a complete physical inventory of their organization's information technology assets. This process includes manual data collection of visible information and external accessories, electronic assessment of installed hardware components and electronic assessment of installed software packages.

The properly executed physical inventory procedure allows us to determine the number, type and location of assets and to log pre-specified data points to ensure that the client will know the precise composition of their installed IT assets. After the physical inventory data is collected, a database is created so that moves, adds and changes can be accurately tracked.